Level Up Your Community Manager Meetings with Notion

3 min readMar 28, 2023

Does your community management team solely rely on Discord, Slack, or Telegram to communicate? Dedicated communication channels may be helpful, but incorporating regular sit-down meetings can significantly boost your team’s productivity and enhance your community management (no more didn’t we speak about this last week?). In this article, we’ll walk you through a simple Notion process to help you ensure your community managers are on the same page.

Why Use Notion for Community Manager Meetings?

Notion provides an easy and efficient way to manage meetings with your community management team. With a master database for meetings and customizable templates, you can streamline your meetings and improve collaboration. To get started, download our free Notion template.

A great template for community meetings

1. General Calls

General calls are perfect for weekly catch-ups with your community managers and moderators. These meetings allow your team to discuss any issues, community requests, and other topics relevant to their roles.

General calls a great way to catch up weekly with your moderators or wider community team

Setting Up the Agenda

A few days before the meeting, send out the agenda template and ask your team members to input any topics they want to discuss. This way, you’ll have a clear and organized agenda that covers everything important.

Taking Notes and Assigning Tasks

During the meeting, assign one person to take notes, ensuring everyone’s on the same page and all discussed topics are documented. As tasks arise, add them to the task management section to keep track of any follow-up work required.

2. Content Planning Sessions

Content planning sessions bring together your marketing manager and community manager to brainstorm and schedule content for your community. This template connects to our Content Hub, which we’ll cover in a future article.

The content planning template makes taking ideas and scheduling them super simple

Scheduling Content

Your team can use the content plan section to schedule various content blocks, such as AMAs, blog posts, or live events. This collaborative approach ensures that the entire team knows what’s happening and when.

3. Monthly Objective Retrospectives

The monthly objectives retrospective template allows your team to reflect on their performance and identify areas for improvement. This meeting isn’t focused on planning tasks but rather on improving team dynamics and strategies.

Reflect and align with the monthly objectives retro

Reflecting on Progress

Discuss what went well, what went wrong, and ways to improve. This exercise helps your team identify successful strategies and areas that need improvement. With monthly retrospectives, you can track progress and make meaningful changes.

Track Your Meetings in Notion

Notion’s easy-to-use interface allows you to review past meetings and track your team’s progress. All your meeting history will be stored in the master database, making it easy to stay organized and up-to-date.

If you’re a community manager or involved in a community-focused startup or project, stay tuned for more videos on how to effectively manage and leverage your community. Don’t forget to subscribe and see you next time!